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Matchtech
Aberdeen, Scotland, United Kingdom
Project Coordinator Position Overview: We are seeking a dedicated and detail-oriented Project Management Officer (PMO) with a focus on administration, contracts, and operations to support our project management team. The ideal candidate will play a pivotal role in ensuring the efficient administration of projects, managing contracts, and optimizi
Job Source: MatchtechGlobal E&C
Aberdeen, Scotland, United Kingdom
Global E&C have a requirement for a Training Coordinator to join our busy offshore resourcing team on a fulltime basis in Aberdeen. As Training Coordinator, you will be responsible for overseeing the learning and competency development for the construction function. Your regular duties will include: Maintaining the company’s competency program. E
Job Source: Global E&CAtlas Professionals
Aberdeen, Scotland, United Kingdom
Job Title: Permit Coordinator Job description: • To support overall delivery of company goals and safety schedule. • Review all revalidation permits prior to submittal • Identify and resolves permit-to-work issues. • Provide leadership and troubleshooting to ensure efficient execution of the Permit to Work process. • Ensuring permit processes are
Job Source: Atlas ProfessionalsSINCLAIR AGRICULTURAL & RECYCLING SERVICES LIMITED
Ellon, Scotland, United Kingdom
QHSE Coordinator We are currently recruiting for a QHSE Coordinator to join our team based near Udny in Aberdeenshire. We are currently certified to ISO 9001 and recently gained ISO 45001 certification. We are looking for an individual with experience in both management systems with a view to adding ISO 14001 at some stage in near future. Key Respo
Job Source: SINCLAIR AGRICULTURAL & RECYCLING SERVICES LIMITEDKAEFER UK & Ireland
Aberdeen, Scotland, United Kingdom
KAEFER UK & Ireland When it counts, count on us. Location: Aberdeen Contract Type: Temp to Perm The Opportunity An opportunity for a Resourcing Coordinator. Key duties and responsibilities of the role will include but are not limited to: Recruitment Sourcing candidates using a variety of search methods to build a robust candidate pipeline/databas
Job Source: KAEFER UK & IrelandGlobal E&C
Aberdeen, Scotland, United Kingdom
Global E&C have a requirement for an experienced personnel Logistics & Onboarding Coordinator . This is a staff position based out of our office in Aberdeen. As Logistics & Onboarding Coordinator you will be responsible for facilitating operational daily activities within the functional Logistics Team by providing high quality administrative and
Job Source: Global E&CGlobal E&C
Aberdeen, Scotland, United Kingdom
Global E&C have a requirement for a Construction Coordinator to join the team on a full-time basis for a 2-on/2-off rotation position. As Construction Coordinator you will be responsible for all aspects of a contract relating to offshore or onshore construction activities. They will ensure that all construction activities are planned in accordan
Job Source: Global E&CTEXO RECRUITMENT LIMITED
Aberdeen
TEXO Recruitment are delighted to be representing our external Aberdeen based client, anindustry leading provided providing Asset Integrity Management, Inspection and specialised Repair & Maintenance. We are searching for a Project Logistics Coordinator to provide project coordination and logistics support to allocated projects globally ((Europe
Job Source: TEXO RECRUITMENT LIMITEDAberdeen, Scotland, United Kingdom
Atlas Professionals are recruiting for an Operations Co-ordinator for one of their Oil & Gas clients based in Dyce, Aberdeen. This will be a full time role, 37.5 hours per week, Monday to Friday.
Key Responsibilities:
Administration
• Complete checks on all timesheets submitted by relevant offshore operations staff, ensuring the information logged is accurate before submitting to Account Managers and Finance.
• Prepare invoice backup information and input data into invoicing software.
• Ensure all relevant control is exercised over various aspects of operations including efficient preparation of monthly pre-billing sheets.
• Provide information to Finance to enable accurate and timely reconciliation of the monthly Travel Credit Card statement.
• Create requisitions as required and obtain relevant authorisation.
• File purchase orders in line with the company purchasing procedures.
• Provide support and regularly communicate with all staff both formally and informally as required to ensure the highest level of operations is achieved and expectations are understood.
• Take ownership of all enquiries, resolving or escalating (or identifying alternative contacts) as appropriate.
• Exercise confidentiality, discretion, and personal sensitivity in all aspects of the role.
• Actively take part in and assist as required in the overall development of the Company.
• Assist in monitoring the Company’s operational performance and liaise with the Operations Manager to initiate appropriate action where necessary.
• Ensure good operating practices are followed by all employees through effective communication, ensuring compliance with written procedures.
• Provide administrative support during Operational Meetings.
• Monthly man hour capture and reporting.
• Complete and submit competency review forms.
• Create and maintain job journals for monthly service tickets.
Offshore 3rd Party Contractor Services
• Assist Account Managers with raising purchase orders and goods receipting 3rd party rental equipment.
• Coordinate agency support personnel with approved vendors as demand requires.
• Ensure purchase orders are raised for 3rd party services as required.
• Arrange PPE for new 3rd party personnel as required.
Coordination of Personnel and Services
• Support and assist the Regional Logistics Supervisor with the movements of operations personnel, ensuring that all offshore and onshore installations are staffed according to current and future workload.
• Support and assist the Regional Logistics Supervisor to ensure that daily operations are appropriately coordinated.
• Support and assist the Regional Logistics Supervisor to ensure that offshore personnel have the required PPE, documentation, vaccinations, and visas to travel to international and offshore locations, in liaison with HR and Training & Competency Team.
• Support and assist the Regional Logistics Supervisor to ensure an efficient level of service is maintained throughout the Company’s international and offshore operations.
• Support and assist the Regional Logistics Supervisor in coordinating and implementing all necessary travel arrangements for regional operations personnel to and from offshore, onshore, and international locations.
• Support and assist the Regional Logistics Supervisor to liaise with staff to ensure that they are all fully informed of all information relating to their travel or accommodation request and receive relevant documentation prior to the booking taking place.
• Be aware of travel warnings and developments to advise all travellers that will be affected.
• Ensure that all travel and accommodation requests have full details and correct authorisation before proceeding.
• Liaise with Travel Agent to obtain competitive prices to allow production of costings and analysis of travel bookings for inclusion in monthly management reports.
• Liaise with Travel Agent and staff on all out of hours travel and accommodation issues.
• Participate in out of hours or on-call Rota with Regional Logistics Supervisor, recording all requirements on the tracker.
• Deputise for the Regional Logistics Supervisor during any period of absence.
Visas and Passports
• Co-ordinate applications for visas and passports as required.
• Liaise with personnel and relevant external bodies to ensure necessary details are collated and processed efficiently.
• Arrange couriers/special deliveries for documents and passports to consular services and assume responsibility until the package has successfully arrived at its destination.
If you have relevant experience and may be interested, please apply and your CV will be reviewed.
Operations Coordinator jobs in Aberdeen, Scotland, United Kingdom
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