Office Facilities & HR Administrator
Leicester
Excellent opportunity to be part of a great team and company as Office Facilities & HR Administrator . In this busy and varied role, you will assist in the smooth running of the head office, along with providing administrative support to the HR Manager and senior management team. Here you will be part of developing new initiatives and ensure, that together, departmental KPI’s are achieved. This is a full-time office-based position, based on the outskirts of Leicester.
The Key Responsibilities:
Meet and greet all visitors and manage accordingly
Ensure all calls to the company switchboard are answered promptly & handled appropriately
Management the bookings of meeting rooms, room preparation and clearing
Open and distribute the post and any parcel deliveries
Weekly create and compile the rota for staff parking
Liaise with office associated contractors. e.g. cleaners, maintenance personnel etc.
Liaise with utility providers associated with the office
Ensure stationery is well stocked and controlled
Assist with the administration of HR records for sickness and absence
Company secretarial support. Maintain the share register and ensure share certificates are produced in a timely manner to enable signature at Board Meetings
Responsible for organising and booking hotels, travel and catering for the senior management team, as required
Health & Safety: ensure the office is a safe environment
Company Vehicles: collate monthly mileage records, along with annual driving licence checks
Data compilation and reporting to assist new projects and initiatives
Provide secretarial & general support to the CEO & directors and Senior Management Team
Shared responsibility for the opening and closure of the office building
Provide other ad hoc duties which are appropriate to the fulfilment of the role
Become a trained first aider for the business - optional
Candidate Requirements:
High level of numeracy and literacy
Excellent verbal and written skills
IT proficient. Including: Word, Excel and PowerPoint
Possess a high level of attention to detail and accuracy
Effective time management with strong organisational skills
Happy to attend meetings as required and provide a positive contribution
Must have a professional attitude and be Customer focussed
Excellent interpersonal skills and the ability to work effectively as part of a greater team
Flexibility and willingness to work outside contracted hours if required
Self-motivated and disciplined, to be able to work with limited supervision
If required, ability to delegate, manage and motivate the wider team
Possess a can-do positive attitude, who is able to think quickly and be proactive
Able to work under pressure to meet deadlines
Full-time office-based position, between 8:30 - 5:00pm, Monday to Friday.
Salary: £24,000