Office Administrator
London Area, United Kingdom
Who are we?
We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that’s bold, industrious and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out www.careers.indegene.com
Looking to jump-start your career?
We understand how important the first few years of your career are, which create the foundation of your entire professional journey. At Indegene, we promise you a differentiated career experience. You will not only work at the exciting intersection of healthcare and technology but also will be mentored by some of the most brilliant minds in the industry. We are offering a global fast track career where you can grow along with Indegene’s high-speed growth.
We are purpose-driven. We enable healthcare organizations be future ready and our customer obsession is our driving force. We ensure that our customers achieve what they truly want. We are bold in our actions, nimble in our decision-making, and industrious in the way we work.
If this excites you, then apply below.
Summary: Indegene is looking for a UK based Office Administrator with experience to partner with a key client to coordinate, plan and manage client leaders’ meetings and provide administrative support. The key requirements include meeting support, communications management and administrative support for stakeholder activities.
Responsibilities:
Communication management including scheduling of all meetings with a documented agenda, minutes of the meetings and liasioning and follow-up with stakeholders
Active tracking of actions/decisions from meetings and follow-up for completion with responsible stakeholders
Collaborate with all stakeholders and support with administrative activities of travel desk, booking tickets and expenses submission
Assist with administrative tasks
Support onboarding formalities of new team members ensure timely completion of key tasks including credentials creation, access support, laptop provision and shipment of assets.
Create the agenda, document and follow-up on important actions and decisions from the meetings
Track the progress of projects on a routine basis and ensure all the project-related activities are completed on time and share regular updates with relevant stakeholders.
Follow-up on invoices from vendors on a timely basis and accurately, resolve any queries or clarifications that the vendor team has on revenues/financials, etc
Participate in trainings (as relevant) and learn through hands-on experience on the job about project communication, planning and scheduling.
Ad hoc duties as required and directed by your line manager
Qualifications:
Relevant Business qualification
Experience working in Executive administration in a global company
Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices
Excellent interpersonal and communication skills
Proactive, independent, reliable, and demonstrating sound judgment and discretion in order to deal with confidential information
Fluent in English and comfortable in communicating with top management and external partners and stakeholders
Adaptability to unexpected situations, problem solver.
EQUAL OPPORTUNITY
Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate’s merit and qualification.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.