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M Squared
Glasgow, Scotland, United Kingdom
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our office. You will be responsible for performing a variety of administrative tasks and providing support to our staff members. If you are a proactive individual
Job Source: M SquaredOCS
Glasgow
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Job Source: OCSSeaweed Generation
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Seaweed Generation, a pioneering and engaging climate change team, are looking for an Office Manager to bring essential capacity to the team. Seaweed Generation is on a mission to work sustainably with the oceans. We believe that the wonders of seaweed can be coupled with technology for ocean rehabilitation of biodiversity, removal of pollution, a
Job Source: Seaweed GenerationRecruit UK | Certified B Corp™
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A dynamic opportunity has emerged for a dedicated and detail-oriented Financial Services professional to join a thriving Investment Management & Wealth Management firm. A 12 month fixed-term contract has opened up within their Portfolio department in Glasgow, offering a 12-month fixed term contract. This position is pivotal in supporting the admini
Job Source: Recruit UK | Certified B Corp™Altrad UK, Ireland & Nordics
Renfrewshire, Scotland, United Kingdom
The Facilities Management (FM) team at Altrad Babcock, have an exciting opportunity for an Administrator to join their team, to assist in the planning and management of the administration within the Facilities Management Department. This is a permanent position, ideal for someone who is confident, driven and passionate to succeed. The hours of work
Job Source: Altrad UK, Ireland & NordicsQA Ltd
Hamilton
With many years of experience in the industry, Smith, Inglis & Tait has the expertise to provide a range of accountancy services for businesses of all sizes. They are on the lookout for an Office Support Apprentice who has a keen interest in accountancy as this is a great place to kick-start your career! Responsibilities: Become an expert on inter
Job Source: QA LtdFour Seasons Health Care
Glasgow
We are currently recruiting for a Home Administrator. As a Home Administrator you will provide comprehensive administrative support to the Home Manager and ensure the effective operation of administrative systems and processes. As one of the largest healthcare providers in the UK it’s important to us to couple great care with meaningful and enjo
Job Source: Four Seasons Health CareITonlinelearning Recruitment
Glasgow
Are you looking to benefit from a new career in Project Management? If you are organised, competent, dependable and can communicate well and motivate those around you; you could have a truly rewarding future as a Project Manager. We do this using our specialised programme looking at placing candidates into gateway project management positions to bu
Job Source: ITonlinelearning RecruitmentGlasgow
OFFICE ADMINISTRATOR
Select Solutions is looking for an Office Administrator to join the team on a full-time basis.
Contract: Permanent (40 hours per week)
Based: Glasgow
Salary Range: £26,000 per annum (dependent on experience).
About Select Solutions:
For over 25 years, Select Solutions have provided security systems and highly trained staff where needed most. We are a family-run business, in addition to being a market leader in Security CCTV and Services, Events and Labour Provision.
We operate primarily across the following five markets:
Security
Events
Labour
Waking Watch
Property Services
Across these markets we have a growing list of satisfied customers across the country, who we assist in protecting their assets with our construction security solutions, corporate security officers, and void property security.
Your Role:
The Office Administrator holds a crucial position in facilitating the seamless operation of our business. Reporting to the General Manager and providing support to the Select management team, this role encompasses diverse administrative tasks essential for the smooth functioning of our office. Exceptional organizational skills, multitasking capabilities, and meticulous attention to detail are essential attributes for success in this role.
Key Responsibilities
Office Operations Coordination:
Coordinate and oversee office operations to ensure efficiency and productivity.
Prepare site packs and maintain SharePoint for effective document management.
Monitor phones and info@ emails, serving as the primary contact for relevant staff.
Administrative Support:
Assist with various clerical tasks, including filing, data entry, and document preparation.
Manage company correspondence, including emails, letters, and packages.
Ensure accuracy in data input and maintain records through precise minute-taking during meetings.
Perform data entry tasks, updating client records, CRM database, and SharePoint files while ensuring compliance with financial requirements.
Manage inventory of office supplies, including stationery and multimedia equipment, to support smooth operations.
Communication and Relationship Management:
Handle incoming telephone calls, redirecting them as needed and providing prompt, professional responses.
Cultivate and sustain positive relationships with staff, clients, and suppliers through effective communication and exceptional customer service.
Meetings and Events Organization:
Organize meetings, schedule appointments, manage agendas, take minutes, and follow up on action items.
Coordinate hospitality, travel arrangements, and company events.
Financial and Reporting Support:
Assist with quoting, managing NJNs (New Job Numbers), and maintaining sales reports.
Utilize timesheets for tracking employee hours and managing procurement needs.
Social Media Management:
Oversee all social media activities, including LinkedIn postings managed through AI technology.
Schedule and publish posts on social media channels, ensuring consistency in messaging and branding.
Monitor social media channels for comments, messages, and mentions, responding promptly and appropriately.
As a fair and ethical employer, in accordance with guidelines taken from the 2010 Equality Act, Select Solutions is committed to promoting equal opportunities for all, irrespective of colour, race, religion or belief, ethnic or national origin, gender, marital/civil partnership status, sexuality, disability or age.
Office Administrator jobs in Glasgow
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