Senior Administrator
Kingston Upon Thames
Senior Administrator, Kingston Upon Thames, Permanent, Part Time
Location: Onsite Kingston, with flexible work-from-home options available
Hours: 20 hours per week with potential to increase. The position requires daily engagement, ideally spread over 4 hours a day, each weekday. This can be adjusted and adapted to meet the requirements of the right candidate.
Start Date: Ideally May/June.
Job Description:
Sustainable Infrastructure’s engineering consultancy client is looking for a senior administrator. With a notable shift in our operational dynamics, we seek an experienced and proactive professional to undertake a blend of financial, administrative, and operational responsibilities.
Key Responsibilities: In charge of overseeing the clients overall administrative functions including:
Work daily with the founder to assist in overall business operations and managing schedules and resources.
Developing and implementing office policies and procedures
Identify and implementing operational improvements and efficiency gains
Enhancing and maintaining clients digital file management system
Conduct financial bookkeeping and manage payments using QuickBooks, ensuring a smooth operational flow.
Oversee HR functions, including staff holiday management, leave and sickness tracking, and handbook updates.
Support operational excellence, enhancing internal systems, processes, and day-to-day business activities.
Assist in managing executive schedules, proofreading documents, and formatting them before dissemination.
Creating presentations and spreadsheets
Sourcing materials, suppliers, and other contractors while
Monitoring active projects and developing measurable key performance indicators
Conducting research on the financial requirements of any company projects
Ensuring the work environment is acting in accordance with the internal regulations of the company and external legislative requirements
Maintaining client / supplier database
Maintaining a positive and productive working relationship with the organisation's clients
Making travel arrangements for senior managers
Requirements:
A bachelor's degree in business administration or similar field is preferable.
A minimum of 5 years of experience in operations and/or finance, with a proven track record of working alongside senior business figures.
Competent in digital software and systems, such as QuickBooks, Microsoft Office, and Google Workspace (Docs, Sheets, Slides, forms) as well as task management systems, time logging etc.
A highly organized individual who can manage multiple tasks efficiently and adapt to the dynamic needs of the business.
A proactive attitude, with formal training being advantageous but not essential.
Excellent communication skills and the ability to work collaboratively within a team.
We Offer:
Flexible working hours with the possibility of working from home.
A unique opportunity for professional growth within a company committed to innovation and ethical business practices.
Specialist on-site training aligned with our commitment to continuous improvement and excellence.