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Portfolio Administrator

Fareham

Venture Recruitment Partners are working with a globally operating financial services business based in Whiteley in their recruitment for a Senior Fund & Portfolio Administrator  With 13 offices and more than 1,700 employees in the U.S., Canada, the UK, and Europe, they're looking for problem-solving, hands-on, and entrepreneurial individuals to make an impact and grow within the company.

Working alongside a team based in London to deliver a comprehensive first-class administrative service to a varied portfolio of Real Estate and Corporate clients in line with the defined business activities. You will maintain and enhance client relationships within your own portfolio, as well as supervise and develop junior team members. Key Accountabilities:

Lead the smooth running of varied portfolio of clients, working in Southampton alongside a London-based team

Monitor, organise and prioritise own workload for discussion at team meetings

Day-to-day correspondence for own clients, sending complex items for review by senior staff

Ensure accurate preparation of regulatory documentation

Liaising with intermediaries such as auditors, lawyers, HMRC and Companies House

Periodic review of clients and clearing related action points

Supervision of and delegation to more junior member of staff

Manage billing and invoicing process for own portfolio

Monitor aged debt to report to Senior Manager and chasing clients for outstanding debt

Maintenance of statutory books and registers within systems and client files

Oversee the board meeting preparation process, attending and supporting the team at board meetings

Sign off of Companies House filings

Monitor payment runs within team, ensuring completion in line with timings agreed with clients

Final review of payment schedules

Review of payment instructions with supporting documents for issue to central team for processing

Key Skills:

An undergraduate or Masters degree would be preferred

4 years relevant industry administration experience with at least 3 years’ experience in running own portfolio, preferably administering full service corporate clients

Experience of supporting and coaching others on a one-to-one basis

Good company secretarial skills in areas such as statutory file maintenance, board meetings, minute writing, capital management, distributions and Companies House filings

Understanding company structures and governance

Basic understanding of client financial statements

In return, our client offers a flexible working pattern, regular social engagements and a fantastic benefits package, including a study support scheme. If this is of interest, please apply or email Venture Recruitment Partners (also trading as Chilworth Partnership Ltd) is a Recruitment Agency. By applying for this role, you are authorising us as a Recruitment Agency to contact you and to provide services and information relating to job hunting activities. Please see ourPrivacy Policy at www.vrpartners.co.uk.

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