Personal Assistant / Executive Assistant - French/english

London Area, United Kingdom

SR Investment Partners is looking for an experienced Executive Personal Assistant / Operational Manager to join their team. we are a start-up business in Financial Services and politics; this person must be able to hit the ground running. This person must be able to speak French and English

This role is to support the 2 CEO in all aspects of their work. They are looking for someone who has previous experience working in a fast-paced role in financial services/politics and works to help the CEO's by being one step ahead. This role requires someone confident, reliable, and not afraid to express their opinions to senior leadership if they have information that will help improve processes and procedures. What also is required is office management i.e. reports, compliance, any other technical initiative, and marketing. This is for someone who can work with a startup mentality and be the face of our firm. This person will also be part of negation with other eternal partners and create ideas.

The ideal candidate will be responsible for a range of activities that will assist this organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events, as necessary.

ResponsibilitiesCoordinate and schedule calendar appointmentsManage all incoming and outgoing communications

Must be able to understand french law and culture

Must have experience in technical aspects of different databases, CRMs, Notion, Salesforce, accountancy

Schedule travel Planning eventsExtensive diary management and Microsoft suite Work with PR and external partners and marketing worked closely with the Events Team and Internal Communications to plan for worldwide events

Developed strong working relationships with key internal and external stakeholders Event Management for Board dinners, external lunches, away days, and regular in-house meetingsAdministration of expenses, to ensure all expenditures were authorized appropriately

Attended regular meetings with Facilities and IT to ensure the smooth running of the London office Managing strategic, personal, and business-critical information sensitively and discretely

Strong time management skills to maximize the use of the CEO’s time effectively with Governance to ensure all Board and Committee dates were planned in advance for the image of the company and liaison with marketing, and governmental bodies and represent acting as the first point of contact for the CEO's including greeting VIP guests

This person must be able to communicate in French and write in high-level French and English, other languages will be a bonusManaging the CEO diaries and CalendarsSpeaking with external stakeholders and respondingHelping with documents, analysis, and coordination

Reviewing legal contractsLiaison with international & and external clients accounts due diligence

Understanding of French regulationsCoordinating numerous high-profile meetingsCoordinating high volumes of conference call management of all travel arrangementsDealing with external legal information/documentation that will support the business

Weekly planning look through the database and company CRM system and update research and go through the database and CV (recruitment)Setting up conferences and being client-facing dealing with Internal & and external finances being ahead on compliance and managing the CEO's full activities and booking high-quality communication expertise work on HR-related topicsSearch for CV and compliance must be fast and efficient dealing with international clients, London, Europe, and the USA predominantlyOrganizing flights and hotels and any travel personal matters and personal PA tasks manage time zone - EU, London USA, and AsiaProducing presentation materials and agendas

Research and analysis of overall office management manage compliance calendars internal & and external ordering stockBe an expert on the firm internal CRM Liaising with internal or external customers, suppliers, and clients personal itinerary for the CEO

Personal assistance

Calendar management Diary management setting up and organizing meetingsResearch/ biographiesEmail management: answering, step by stemData inputtingManage CRM & data management logistics: book hotels, trains, restaurants, ask for discounted rates/negotiation, etcCover sheet: For example, when a CV is received, put the information in the same template family arrangements

Administrative assistance

Arrange Payments to external service providers: gather/update, prepare list for validation, paymentPayrolls: help manage Payfit, preparation for validation, and then payment from Qonto or else; also preparation for validation and payment of restaurant ticketsClient invoicing: prepare the list for validation, establish invoices internationallyExpenses report of the CEO: validation in JenJ and payment from QontoRegular recording and updating of business finance excel sheets/balance sheetsConnect with the company accountants for relevant matters, also lawyers if needed assistance on legal administration: link with complementary health insurance,Drafting of prospects/clients contracts and amendment contracts (from a template with instructions from CEO)Drafting of subcontractors' and employees' contracts and amendments (from a template with instructions from CEO)Keep a library of templates, contracts, and all relevant documents: keep the administrative files clean and organized presentation proofreading/presentation skills (spelling, look, formats)

Qualifications

Ability to handle multiple tasks while staying organized Strong typing speed Strong in ITExtensive data entryCan read, write, and speak in French and English

MustStrong communicatorExpert on CRMCan think outside the box and give out ideas Team player attention to detail Ahead on compliance including taking background checksConfident

Location: Paris or London

REFER A FRIEND

If you're interested in this opportunity, forward you're CV ASAP. Alternatively, if you would like to know more information or have a confidential discussion please contact Shanaz Rob - call +44 (0)203 603 4474 or [email protected] for more details

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