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Orri
London Area, United Kingdom
Why Orri? Orri is an ambitious, young, fast-growing company committed to changing the way we treat eating disorders in the UK. An exciting opportunity has arisen for the post of Afternoon Receptionist/ Administrator at Orri, in both our clinics in Marylebone. Please note that this is a part-time role , from 1.30 pm to 7.30 pm Monday to Friday
Job Source: OrriQuintessentially
London Area, United Kingdom
INTRODUCTION TO QUINTESSENTIALLY Quintessentially pioneered the concept of concierge lifestyle management. Built around the singular proposition of bestowing back upon our members the invaluable gift of time, we have spent two decades benchmarking service in lifestyle management and granting access to the inaccessible. Rooted in the concept of conn
Job Source: QuintessentiallyCamino Partners Ltd
London Area, United Kingdom
Senior Corporate Receptionist (London, UK) 6 MONTH FTC Day rate: £190 - £210 5 days a week in office My client, a business and Management consultancy are looking for a senior receptionist to join them on a 6 month FTC . Collaboration is central to their strategy and culture ensuring they attract the brightest and the best. They have gained the re
Job Source: Camino Partners LtdMontresor Legal
London Area, United Kingdom
Are you organised, personable, and ready to make an impact in a dynamic legal environment? We're seeking a skilled receptionist to join this leading international law firm. This is a full time, permanent position. Responsibilities: - Greet clients and visitors with professionalism and courtesy. - Answer and direct phone calls efficiently and accu
Job Source: Montresor Legaljobs24.co.uk
Richmond upon Thames, United Kingdom
Part time Receptionist required for GP surgery in Ham. 25 hrs pw, Reception on Mondays and Thursdays, 8 30 - 6 30, and 5 hrs admin, timing flexible. Excellent opportunity to join a very friendly and supportive team. Flexibility to cover some holiday and sickness absence essential. 5 weeks' holiday pa and opportunity to join the NHS pension schem
Job Source: jobs24.co.ukeTeam
London Area, United Kingdom
Payrate: GBP 4000/ Month Serve as the first point of contact for employees, visitors, and vendors. Create a welcoming environment for all employees, visitors, and vendors. Greet, direct, sign-in office visitors. Develop strong relationships with office employees and leadership. Proactively communicate with employees about office updates. Manage bui
Job Source: eTeamOverbury
London Area, United Kingdom
OVERBURY is looking for a Receptionist Hours – 09:00 – 18:00 Monday to Friday London – West End About us Overbury and Morgan Lovell are dynamic, market leading brands that deliver exceptional fit out and refurbishment projects for some of the world’s most iconic brands. We’re 1,070 passionate people working from seven offices across the UK includ
Job Source: OverburySmyth & Co
London Area, United Kingdom
Job Title: Receptionist Location: Mayfair, West End of London Salary Range: £30,000 - £32,000 per year Smyth & Co Luxury Recruitment Consultants is delighted to present an exciting opportunity for a dedicated Receptionist to join the esteemed team at our exclusive private member's club in Mayfair, London. Working Hours: This role operates on
Job Source: Smyth & CoLondon
Acting as the first point of contact for both internal and external visitors to the London office. Providing a warm welcome and exceptional service to our clients and ensuring the reception and switchboard function runs smoothly and professionally. Working as part of a team to cover the core hours of Reception.
Client Details
A global law firm that operates across 17 time zones and has more than 1,400 lawyers based in the United States, Europe and Asia who collaborate seamlessly to provide clients with high-quality representation in innovative industries that shape the global economy. Join the London office consisting of 270 employees.
Description
Reception
Greet all clients and visitors to the office and notify meeting host and any relevant parties of their arrival. Ensure clients receive VIP treatment
Ensure clients' needs are anticipated and prioritised at all times and pro-actively seek out ways in which to improve client satisfaction
Liaise with and respond to email and verbal requests/queries from all clients (internal and external) in a prompt and professional manner
Liaise with other receptionists, AV team, catering team, facilities team in the smooth running of the client floor
Provide basic admin support for clients when required, i.e. printing, scanning, photocopying etc
Maintain orderly appearance of the reception area and client meeting rooms, and notify the Facilities team of any missing or damaged equipment so that it can be replaced/repaired
Prepare holiday cover and end of day handover notes to ensure a smooth transition
Allocate temporary passes, maintaining log of all passes, requesting return and deactivation where necessary
Liaise with ground floor reception regarding arrangements for out of office hours visitor arrivals, special events and last minute guests
Conference Rooms/Visitor Offices
Use online room booking system to reserve, move, amend or cancel bookings, including catering and any Facilities and AV requirements
Respond to all room booking requests and manage the allocation of the London meeting rooms/visitor offices/video conference services. When necessary, re-allocate meeting rooms in accordance with the meeting organiser's original requirements and notify anyone involved (organiser, AV, catering etc) of any changes to their booking
Check meeting room set ups in advance, making sure all equipment, catering and any other requests have been provided according to the booking instruction
Regularly check rooms for any maintenance issues and alert Facilities where necessary
Maintain stocks of stationery for the client meeting rooms, placing orders where necessary
Ensure all documents are removed from rooms swiftly and client confidentiality rules are adhered to at all times
Check visiting lawyers' requirements, producing weekly memo for the London office, advising of all visitors due the following week and their allocated office and secretarial support. Send email to visitors in advance of their arrival, welcoming them to the London office and confirming all details
Liaise with ground floor reception regarding arrangements for out of office hours visitor arrivals, special events and last minute guests
Switchboard Duties
Answer the London switchboard calls promptly and professionally, in a warm but professional and confident manner
Announce all callers, offering the caller the opportunity to leave a voicemail message should it not be possible to connect them in person
General
Assist the Conference Services London Supervisor with various tasks as and when required
Profile
Front of house, Reception experience required
Background working in a Law Firm or Professional Services environment
Proficiency with the MS Office
Knowledge of EMS room booking systems is highly desirable
Excellent communication skills, both written and oral, with the ability to communicate appropriately at all levels of the firm via email, phone and face to face
Ability to prioritise workload and use initiative, with a "can do", helpful and proactive attitude
Positive, professional attitude, able to remain calm under pressure
Punctual, reliable, dependable and team-orientated
Well organised, with the ability to multi-task
A critical eye for detail and consistency
Professional demeanour. Presentation and style appropriate for an international law firm
Courteous, conscientious, considerate team player with a warm and hospitable nature
Job Offer
A competitive salary from £35,000 and additional benefits.
Legal Receptionist jobs in London
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