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Reed
Fareham
As a Temporary Senior Administrator, you will play a crucial role in supporting our client. You’ll work closely with the team to ensure efficient administrative processes and contribute to the smooth running of the organisations. You must be immediately available to start work for a short term contract. Responsibilities: Administrative Support: H
Job Source: ReedReed
Fareham
As a Temporary Senior Administrator, you will play a crucial role in supporting our client. You’ll work closely with the team to ensure efficient administrative processes and contribute to the smooth running of the organisations. You must be immediately available to start work for a short term contract. Responsibilities: Administrative Support: H
Job Source: ReedWicked Sick
Eastleigh
Job Description Locations : Eastleigh and West Wellow (nr Romsey) Hours : 25 over 5 days a week. However, for the right candidate, this could be negotiable. Salary : £21,000-£26,000 based on 25 hours and depending on experience. The purpose of the role of Executive Assistant is to ensure that our CEO, a HNW individual in Hampshire, is organise
Job Source: Wicked SickWicked Sick
Eastleigh, England, United Kingdom
Locations : Eastleigh and West Wellow (nr Romsey) Hours : 25 over 5 days a week. However, for the right candidate, this could be negotiable. Salary : £21,000-£26,000 based on 25 hours and depending on experience. The purpose of the role of Executive Assistant is to ensure that our CEO, a HNW individual in Hampshire, is organised, structured, and
Job Source: Wicked SickiO Associates - UK/EU
Portsmouth, England, United Kingdom
iO associates have patterned with a leading multinational aerospace corporation that designs, manufactures, and sells aircraft, helicopters, satellites, and defense systems. With a rich history spanning decades, it is known for innovative technologies and commitment to sustainability in aviation. Its global presence and diverse product portfolio ma
Job Source: iO Associates - UK/EUiO Associates - UK/EU
Portsmouth
Job Description iO associates have patterned with a leading multinational aerospace corporation that designs, manufactures, and sells aircraft, helicopters, satellites, and defense systems. With a rich history spanning decades, it is known for innovative technologies and commitment to sustainability in aviation. Its global presence and diverse p
Job Source: iO Associates - UK/EUProactive Solutions Group Ltd
Lymington
Internal Sales Executive An electrical wholesaler based in Lymington have an opportunity for an Internal Sales Executive / Trade Counter Assistant / Telesales Executive to join the team in a mixed trade counter / sales position. The Electrical Wholesales Sales Advisor / Internal Sales Executive / Trade Counter Assistant will make outbound B2B tele
Job Source: Proactive Solutions Group LtdProactive Solutions Group Ltd
Lymington
Internal Sales Executive An electrical wholesaler based in Lymington have an opportunity for an Internal Sales Executive / Trade Counter Assistant / Telesales Executive to join the team in a mixed trade counter / sales position. The Electrical Wholesales Sales Advisor / Internal Sales Executive / Trade Counter Assistant will make outbound B2B tele
Job Source: Proactive Solutions Group LtdPortsmouth
You will act as Executive Assistant to a Global Lead of an international organisation, providing assistance and support covering any and all actions relevant to the successful execution of the role. Administrative duties in support of the wider team when required.
Main Duties of Executive Assistant
Extensive schedule management.
Coordination of department meetings.
Email management including monitoring, processing and filing.
Task tracking by maintaining a list of outstanding tasks and actions from meetings.
Minutes of meeting when required.
All travel arrangements including, flights, accommodation, airport transfers/car hire and preparation of detailed itineraries (diary and travel app).
Renewal and application for business visas.
Support organisation including suitable venues, meals/refreshments and possible activities for the annual global conference and meetings.
Gather and consolidate all relevant documentation for events/ meetings/ summits
Organise local UK team activities both business & social.
Prepare for approval and submission expenses.
Support strategic objective planning and completion.
Coordinate timely completion of performance appraisal process.
Assist in job evaluation process and succession planning when required.
Coordinate completion of competency matrix annually including extraction of training requirements.
Maintenance of suitable office supplies for the team.
Use of the time and attendance system to record leave for the management team.
Skills and Knowledge
Fully conversant with MS Office (Outlook, Word, Excel, PowerPoint, Teams)
At least 5 years working experience of assisting senior management as an Executive Assistant or Personal Assistant
Experience within an international corporate environment
Some office-based Health & Safety experience would be beneficial
Some experience with marketing and social media (LinkedIn) would be beneficial
Ability to work on own initiative, prioritise and self-manage in a standalone role.
Able to produce high quality work and complete tasks to tight deadlines in a busy, pressurised environment.
Effective interpersonal skills and the ability to communicate well at all levels.
Efficient and professional manner
Competent organisational skills
High level of confidentiality and discretion
Proactive with a sense of urgency and a good level of attention to detail
Confident, enthusiastic and a professional demeanour
Salary and Benefits
Competitive Salary
25 days holiday plus bank holidays
On site parking
Contributory pension
Employee Assistance Programme
Health Cover
Life Insurance
Plus, additional benefits
Executive Assistant jobs in Portsmouth
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