Administrator / Administration Assistant

Southampton

Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google documents, is required to administer a busy teacher training programme for a joint partnership in Hedge End, Southampton.

This role is known within the organisation as a SCITT Centre Administrator

SALARY:

Full Time Equivalent Salary Range£23,115 - £24,140 (DOE) + Benefits

Actual Annual Salary for 35 hours £19,661 - £20,533 + Benefits

Actual Annual Salary for 28 hours £15,730 - £16,428 + Benefits

LOCATION: Hedge End, Southampton

JOB TYPE: Full-Time orPart-Time, 2 Year Fixed Term Contract (starting 1st September 2024)

WORKING HOURS: 4 days per week (28 hours) OR 5 days per week (35 hours), 8.00am - 3.30pm, Term time plus two weeks (41 weeks), additional paid hours to be worked flexibly throughout the year

JOB OVERVIEW

We have a fantastic new job opportunity for an Administrator / SCITT Centre Administration Assistant with excellent administrative, communication and organisational skills, basic marketing knowledge and good computer literacy with knowledge of Microsoft packages, especially Excel, Publisher and Google.

As an Administrator / SCITT Centre Administration Assistant you will join a friendly team, working in a dynamic environment, providing support and liaising with a variety of stakeholders and building positive relationships.

Working as an Administrator / SCITT Centre Administration Assistant you will oversee the administration of the teacher training programme to ensure its’ smooth running, supporting the needs of staff and trainees.

DUTIES

Your role as Administrator / SCITT Centre Administration Assistant will include:

Organise relevant administration for the trainees on the course, including inputting new cohorts onto the correct systems, SLC monitoring, registration with DfE, checking conditions of entry are met

Process Bursary payments for Trainees

Ensure that all DBS checks and relevant compliance is in line with DfE requirements, including Single Central Record input

Ensure trainees qualifications are checked

Liaise and facilitate with the Auditors and the Finance team as required at Year End

Maintain accurate tracking documents for Trainees, including protected characteristics, enrichment placements, employment post-programme

Maintain Trainee filing

Organise the School Experience Programme across the Partnership for any potential applicants, throughout the year

Checking Correspondence between all stakeholders, with specific responsibility for the issuing of the weekly Bulletin

Monitor trainee attendance, informing relevant staff when concerns arise

Monitor the training Audit of Partnership schools, keeping accurate records and liaising with Professional Mentors as required

Support liaison with Subject Tutors and Mentors as required

Maintain the meeting room and the general upkeep and running of the space

Assisting with Interviews, including organising students for the lessons, subject task delivery and collating marking, and other relevant paperwork

Support events with any relevant tasks, such as emailing reminders, keeping registers, refreshments and printing as required

Populate pen portraits and distribute to relevant Partnership schools

CANDIDATE REQUIREMENTS

Have excellent administration, communication and organisational skills with a high degree of accuracy and attention to detail

Have basic marketing and communication knowledge and skills

Be computer literate with an excellent working knowledge of Microsoft packages, especially Excel and Publisher as well as Google documents

Be able to communicate face to face, via email and telephone

Be discrete and able to respect confidentiality

Be able to work efficiently in a busy environment and use their own initiative to solve work related problems effectively

Be calm and professional as well as being able to work under pressure

Be a team player with a 'can do’ approach and a willingness to contribute to the team

BENEFITS

Benefits of working for the trust include:

Friendly and sociable colleagues

Free on-site car park

Staff membership rates to the modern on-site Leisure Centre

Enrolment in one of the UK’s Largest public sector pension schemes

A tax efficient Cycle-to-Work scheme through salary sacrifice

Good transport links

The Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The Trust will ensure that all their recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service / DBS checks along with other relevant employment checks.

We reserve the right to close any of our vacancies early.

APPLY TODAY…

By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose.

JOB REF: AWDO-C12122

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