Administrator & Junior Administrator
Keighley
Administrator / Junior Administrator
Due to ongoing business growth, Safe Environment now require a full time (part-time considered) Administrator & Junior Administrator to look after the day to day admin tasks involved with operations and accounts and support/assist the Operations Manager/Business Development Manager/Directors.
The roles will report to the Managing Director and assisting various areas within the business. The successful candidate will be based primarily from our Keighley, BD21 office with some home working possible.
The role & it’s responsibilities:
Assisting the Office Manager with planning & scheduling of works, associated appointments and booking required sub-contractors
Building relationships with & providing support to the field based teams via telephone and our 'Jobber’ ops system
Booking skips/exchanges
Booking hotels and organising equipment
Ordering consumables/supplies
Creating/issuing of quotations
Some data entry
Dealing with customer enquiries/queries via telephone, email and live chat
Providing a friendly 'reception’ service - taking and making calls to customers, suppliers, staff and others
Invoicing via Quickbooks
Allocation of payments via Quickbooks
Processing of supplier invoices via Quickbooks
Issuing purchase orders via Quickbooks
PA support to Directors and population of reports
Population & quality checking survey reports
Updating/managing social media
Sales calls/lead generation
Mucking in with any other help - we’re a small firm and look after each other!
Candidate personal/skill requirements:
Open, honest, trustworthy & accountable - say it how it is and hold up your hand if you get it wrong
Self motivated and able to work alone - crack on without being asked
Excellent, adaptable communication skills - know how to talk to whom, and adapt for the person and situation
Organised & able to 'multi-task’ - dip in and out of everything without dropping too many balls
Aware and accepting of limitations - nobody’s perfect, just know when and be willing to ask for help
Good initiative, attention to detail & problem solving skills - fully understand and break down the issue, consider the options, assess and select the best of a bad bunch
Overall success motivated & driven - nobody works just for the love, but if you’re driven by success we’ll reward you for it
Willingness/desire to go over and above - put the extra time/effort in as required
Candidate skille & experience requirements:
A minimum of 2 years varied customer facing work experience ideally including some office admin but not required
Communicating with staff at all levels, clients, suppliers and authorities
Excellent ICT skills inc. MS Office & Mac and adaptable to other apps
Experience using online accounting packages
Desired additions:
Experience of working in/supervising a field base services/construction environment
Experience working in a demolition/asbestos removal/management environment
Experience of an online field based ops system e.g. 'Jobber’/scheduling with various criteria to consider
A full UK driving license and own vehicle
Salary & Benefits
- Up to £28,000 per annum- 31 days annual leave entitlement- Company pension
Career Progression/Development
Additional training will be provided. The successful candidate has the potential to develop and progress into a supervisory/management role within the company and all necessary support will be provided for this. Training and mentoring will be provided in order to expand on their skills around the business fields and relevant associated skills