Administrator/Bookkeeper

Milton Keynes

Administrator Bookkeeper

This is a new role, and recognising the growth of the Charity they now require an experienced Administrator/Bookkeeper to join the organisation.

Position : Charity Administrator/Bookkeeper

Location: Milton Keynes/Hybrid

Contract: Permanent

Hours: Full-time, 37.5 hours per week (part-time or job share considered)

Salary: £25,000 to £28,000 per annum

Benefits: 36 days holiday per annum including Public Holidays and employer-matched pension contribution up to 5%

Closing date: - 24th May 2024 - the role may be closed earlier if the right candidate is found.

About the role:

The successful applicant will be able to make a real difference in a small but highly effective charity. The Charity Administrator will be responsible for the day-to-day provision of professional, effective, and efficient administrative support to the Charity, including financial support to the Treasurer. They will possess a wide range of skills and be confident and competent enough to play a key role within a small and committed team, quite frequently as first-line contact to the Charity, supporting the operational team and the Board of Trustees across a broad range of activities.

Key responsibilities will include:

Be responsible for the smooth running of the Charity’s administration

Undertake bookkeeping and other financial tasks for the Treasurer

Manage enquiries by telephone, email, and post as well as in person, responding to queries directly or relaying accurate and timely messages, as appropriate

Support the Chair with the preparation of documents and presentations, undertake research etc.

Attend Board of Trustees meetings (normally one evening per month) and take the minutes

Ensure all charitable donations are recorded accurately and thank you letters and receipts sent promptly

Engage with visitors, staff, volunteers and service users in an appropriate and personable manner

Manage enquiries from potential volunteers and organise training sessions

Set up meetings, book meeting rooms and coordinate events as requested

Ensure contact databases are kept up to date, referring any data protection queries to the Service Manager or the Data Protection Officer

Maintain document management systems (mainly electronic)

Manage office supplies, obtain quotes and place orders for a variety of items and deal with a range of suppliers

Understand, adhere to, and actively implement all the Charity’s policies, procedures, and services at all times

Be aware of safeguarding risks to vulnerable adults and ensure the TBSMK safeguarding policy is always followed

About you:

The role calls for a calm and flexible person because no two days will be the same. The ideal candidate will have experience working as an administrator (including financial administration) in a busy office. They will have no qualms about working with vulnerable people with multiple challenges, and they will have the ability to work with sensitive information whilst maintaining confidentiality. They will be proficient at bookkeeping for a small to medium-sized business with experience of working with a financial system. Experience of working with Xero is desirable but not essential. Knowledge of charity accounting is highly desirable. Good analytical skills and attention to detail are essential.

To perform well in this role, you’ll need:

Communication: The Administrator will need excellent communication and people skills, including empathy with the Charity’s service users. Effective communication with other stakeholders will be essential.

Financial: The administrator will have evidenced bookkeeping skills which will include working experience in accounting systems (ideally Xero) and excellent MS Excel skills.

Writing and editing: The administrator will assist with the drafting of reports, newsletters, board papers etc. and must therefore have an excellent standard of written English and attention to the appearance and detail of documents.

Time management: The administrator must deal with many different tasks and competing priorities. The ability to manage their time and organise their workload effectively will be critical.

Problem-solving: The administrator must be confident, competent, practical, and proactive. They must be unflappable and able to work using their initiative.

Technology: The administrator will need strong IT skills and be competent in the use of Microsoft Office, (Word, Excel, PowerPoint) and ideally also Google Docs, Mailchimp and using a database such as Salesforce or Beacon and creating database reports would be welcomed.

The successful candidate will be required to undergo an Enhanced DBS check and hold a valid driving licence and access to a car.

About the organisation:

The organisation is a small Milton Keynes based charity which provides a temporary home and extensive person-centric support to single people experiencing homelessness, with the aim of providing a sustainable, long-term solution.

Originally based on a double-decker bus (hence the name), the charity now has a unique nine bedroom facility in Stantonbury, Milton Keynes and three "move-on" houses elsewhere in the city, providing a further twelve rooms. The level of ongoing support offered to guests is delivering long-term success and preventing the well-known "revolving door of homelessness".

The employer welcomes and encourages applications from people of all backgrounds. They do not discriminate based on disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other categories protected by law.

You may also have experience in areas such as Finance Administrator, Charity Administrator, Accounts Payable, Finance Assistant, Financial Assistant, Charity Admin, Accounts Administrator, Fundraising Administrator, Senior Finance Administrator, Bookkeeper, Administration Coordinator, Admin, Administrator, Administration etc.

PLEASE NOTE: This role is being advertised by NFP Pe