Executive Assistant and Bookkeeper

Eastleigh, England, United Kingdom

Locations : Eastleigh and West Wellow (nr Romsey)

Hours : 25 over 5 days a week. However, for the right candidate, this could be negotiable.

Salary : £21,000-£26,000 based on 25 hours and depending on experience.

The purpose of the role of Executive Assistant is to ensure that our CEO, a HNW individual in Hampshire, is organised, structured, and managed in leading his executive commitments and portfolio on both an operational and strategic level. Specifically in directing their time on planning and meeting client, portfolio and personal priorities. The successful candidate will have exposure to the CEO’s clients, investment portfolio, personal finances and will need to assist with the maintenance of records such as bookkeeping for both the CEO’s company, but also his personal affairs.

As a vital part of the team, supporting the effective strategic and operational delivery of our Company objectives and goals for the future, the Executive Assistant will use their extensive skills and experience in administration, organisation and time management to provide an efficient and effective service for the CEO.

Primary duties

Executive Administration

Coordinating, filtering and prioritising incoming demands and requests for the CEO; redirecting matters to the appropriate parties within the business or addressing matters personally, as appropriate.

Manage scheduling for members of the CEO and others in the leadership team, including company meetings, team meetings, agendas, mail, email, phone calls, client management, and other logistical arrangements.

Manage members of the CEO and leadership team's travel arrangements and itineraries including accommodation, transportation, and meals etc., as well as processing expenses on their behalf.

Providing administrative and office support to the company as required, including book-keeping in Xero.

Providing personal administrative support to the CEO as required, including filing, book-keeping in Xero.

Organise and coordinate board papers, presentations and communications, with proficiency in using Google and Microsoft suite products to create a professional look and feel to corporate material, both for our company but also for clients for whom we provide this service.

Undertaking research on behalf of the CEO in support of the businesses objectives and growth aspirations.

Other additional and/or alternative duties as assigned from time to time, including supporting other Executives or clients as needed.

Skills, Knowledge & Experience

Skills

Strong organisational skills that reflect an ability to perform and prioritise a number of tasks in an energetic environment with multiple priorities.

Strong time-management skills and an ability to organise, and coordinate multiple concurrent projects, calendars, meetings etc.

Exceptional interpersonal skills and an ability to build effective working relationships with key stakeholders.

Excellent written and verbal communication skills with a proficiency with office productivity tools.

Flexible team player, willing to adapt to changes and unafraid of challenges.

Ability to maintain confidentiality of information related to the company and its employees.

Demonstrates sound judgement with the ability to prioritise and make decisions in a timely manner.

Energetic and eager to tackle new projects and ideas, continuously developing new skills and taking ownership of new responsibilities.

Knowledge

Understanding of the administrative and support requirements for a Board of Directors and a HNW individual.

Knowledge of investment models and managing a portfolio of companies.

Understanding effective book-keeping and fundamentals of tax records, budgeting, cashflow, P+L and balance sheets.

Previous experience of Xero as an accounting tool is a bonus.

High IT competency in the use of both Microsoft and Google product suites, and also SaaS products such as Asana, Notion, Confluence, etc.

Experience

Demonstrable experience in an administrative role reporting directly to senior management and comfortable operating at this or an equivalent level.

Previous experience delivering an executive-level support function.

Benefits:

20 days holiday + Bank Holidays

Pension scheme current minimum contributions are 4% Employer, 5% Employee

Family Healthcare through Vitality

About Wicked Sick

Wicked Sick provides business angel and consultancy services to the creative video gaming industry and wider tech and media sector.

We assist, consult and provide contract services in all areas of growing businesses, such as investment, strategy, planning, business development, and executive coaching/mentorship. We support companies at any stage of their growth cycle, from early-stage seed funding, scaling up, to exit.

We provide advisory services for investors, brands, and others wishing to learn more about these vibrant and rapidly growing sectors. For finance institutions and non-endemic brands, we can expertly advise on entering the creative space through opportunities in video games, VR, AR, esports, competitive gaming, live events, online hosting and community engagement.