Receptionist/Office Assistant
London
Job Description Office Assistant / Receptionist – KRUGER COWNE
We are seeking a highly-organised, experienced and focussed Office Assistant / Receptionist for a leading Talent Management agency in Chelsea.
The Office Assistant / Receptionist role provides a broad variety of administrative tasks to ensure that the office is running effectively and that the Directors and other Staff are provided support to the creative, entrepreneurial, and high achieving environment, which is fast paced, and results driven.
We are looking for a bright and enthusiastic person, who is incredibly organised, meticulous and focussed. This person will need to be able to prioritise and be motivated to provide general support to the team when needed.
This is an exciting role with scope to grow within the company and take on more responsibilities.
The Office Assistant / Receptionist will provide support in the following areas:
Managing the office environment, making sure that all supplies (stationary, sundries etc.) are well stocked,
Handling calls and communications appropriately, in a professional manner and making sure that messages, information are effectively noted and passed on to the correct members of staff/directors.
Organising travel and logistics for Kruger Cowne Talent, making sure to communicate between both Kruger Cowne Talent and event organisers.
Helping to managing the company’s calendar of appointments, composing, and preparing confidential correspondence; arranging detailed travel plans, itineraries, and agendas, compiling documents; and ensuring schedules are followed precisely.
Working closely and effectively with the Directors to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Helping to manage communication between the directors and the Kruger Cowne team; promoting team work and collaboration.
Assisting the directors with the company procedures such as organising meetings, training days, team bonding activities etc.
Organising the diaries of the directors and arranging all logistics relating to this such as transport, booking of restaurants/meeting spaces etc.
Creating detailed itineraries for national and international travel.
Interacting and communicating with high-level corporate organisations and high-profile individuals in a professional manner, acting as an extension of the directors.
Prioritising urgent matters and proactively managing any conflicts efficiently and effectively, and following-through on projects until successful completion often with deadline pressures.
Using initiative to solve problems as they arise, or before they do.
Manageing ad hoc projects, events and often taking the ideas of the directors and managing them to fruition.
Working on some special projects.
Key Skills
The ability to work under pressure, to handle a wide variety of activities and confidential matters with discretion
Strong organisational skills that reflect ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail
Proficiency in using a Mac and Microsoft Office Suite
Very strong interpersonal skills and the ability to build relationships with stakeholders, including the Directors, staff, talent and customers
High level of written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capacity
Able to communicate confidently and clearly
Highly resourceful team-player whilst extremely effective independently
Proven ability to handle confidential information with discretion and be adaptable to various competing demands
Hours of work:
09:30 to 17:30 per standard working week or such other additional hours as may be required, within reason, from time to time.
Kruger Cowne conducts business internationally and operates across multiple timezones. Therefore support may occasionally be required outside of traditional UK working hours.
Remuneration:
Salary for the Office Assistant / Receptionist role will range from 20-24k per annum based on previous experience.
Company Location:
Chelsea Wharf,
15 Lots Road
London.
SW10 0QJ