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Reeta Vickers Recruitment Ltd
Cardiff
My client, a rapidly expanding marketing agency is seeking an experienced individual who can work closely with the MD as his Personal Assistant. This is a full-time role and requires someone who is passionate about this job. You MUST possess a min of at least 2 years exp and be located in Cardiff. Key Responsibilities: Handling and responding to a
Job Source: Reeta Vickers Recruitment LtdSpinwell Global Limited
Cwmbran
Role: Personal Assistant REF (phone number removed) Contract Length: 6 months initially with the possibility of it being extended. Location: Cwmbran IR35: Inside Pay Rate to Intermediary: £18.71 per hour Spinwell is recruiting for a Personal Assistant for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE PERSONAL ASSISTANT
Job Source: Spinwell Global LimitedSpinwell Global Limited
Cwmbran, Torfaen County Borough
Role: Personal Assistant REF (phone number removed) Contract Length: 6 months initially with the possibility of it being extended. Location: Cwmbran IR35: Inside Pay Rate to Intermediary: £18.71 per hour Spinwell is recruiting for a Personal Assistant for an excellent opportunity within the public sector. RESPONSIBILITIES OF THE PERSONAL ASSISTANT
Job Source: Spinwell Global LimitedService Care Solutions - Social Work
Cwmbran
Service Care Solutions are looking to hire a Personal Assistant to work within the Gwent Police on a 6-months. Location: Cwmbran (Hybrid) Job Role/Responsibilities: Provide comprehensive administrative support to the Executive Team, ensuring smooth operations and efficient communication. Manage calendars, schedule meetings, and coordinate appointm
Job Source: Service Care Solutions - Social WorkService Care Solutions
Cwmbran
Service Care Solutions are looking to hire a Personal Assistant to work within the Gwent Police on a 6-months. Location: Cwmbran (Hybrid) Job Role/Responsibilities: Provide comprehensive administrative support to the Executive Team, ensuring smooth operations and efficient communication. Manage calendars, schedule meetings, and coordinate appoin
Job Source: Service Care SolutionsResourcing Group
Bridgend
Facilities Receptionist/Assistant Location: Bridgend Start Date: Tuesday 28/05/2024 Contract: Temporary to Permanent Salary: £25,100 per annum We now have exciting opportunity for a Facilities Receptionist/Coordinator to join one of our major client's team within the FM sector based in the Bridgend area on a Temporary to permanent for the rig
Job Source: Resourcing GroupSeismic Recruitment
CLEVEDON
Facilities Maintenance Assistant Clevedon Join our well-established manufacturing team in Clevedon and make a valuable contribution to our success. We are currently seeking a proactive and skilled Facilities Maintenance Assistant to help us ensure our facilities are always in top condition. This is an no-going temporary role that may lead into a
Job Source: Seismic RecruitmentSeismic Recruitment
Clevedon
Facilities Maintenance Assistant Clevedon Join our well-established manufacturing team in Clevedon and make a valuable contribution to our success. We are currently seeking a proactive and skilled Facilities Maintenance Assistant to help us ensure our facilities are always in top condition. This is an no-going temporary role that may lead into a
Job Source: Seismic RecruitmentCardiff
Who are we?
We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK.
Voted Best Employer - Cardiff Life Awards 2024
Job Purpose:
An exciting opportunity to provide comprehensive administrative and personal assistance to members of the SMT and support the Facilities department. The role requires a combination of creativity, confidence and communication skills, as you will be required to organise and manage events, projects and tasks to a high standard. Excellent written and verbal communication skills are vital for success whether this is writing first stage content, reporting for our eco committee or emailing actions from meetings.
Main Duties:
Implementing and maintaining effective systems to ensure high-level administrative support for the SMT is consistently provided.
Supporting the SMT with any personal assistance which may be required.
Supporting the Group Head of Facilities with any administrative requirements, project work and adhoc duties.
Managing diaries, appointments, calendars, and events.
Arranging hospitality requirements for SMT meetings.
Assisting the SMT with coordinating and managing Group based projects, problem solving tasks and monitoring communications, (including drafting and producing letters, spreadsheets, reports, presentations, speeches, and communications).
Handling enquires in a professional and appropriate manner.
Arranging meetings and managing visitors for the SMT, including coordinating logistics and documentation.
Following specific instructions to complete associated tasks to required standards.
Reviewing, collating, distributing, and analysing reports for business meetings
Arranging travel, transport and accommodation for the SMT.
Assisting the SMT with arranging meetings, including producing and circulating agendas, and attending meetings and taking minutes for subsequent distribution.
Tracking outstanding actions, tasks and information requests within given deadlines; chasing responses and providing updates.
Managing financial tasks, dealing with invoices, purchase orders and expense claims for SMT
Liaising with internal and external stakeholders and personal contacts.
Organising and maintain effective filing systems.
Managing the administration of any SMT documentation and ensuring its validity (e.g., MOTs, insurances, passport, driving licence etc).
Assisting the wider Facilities function, including Reception cover.
Managing the fleet of executive vehicles.
Participate in the Company’s Eco-Committee and conduct environmental and sustainability research
Assist with our rented office space;
Responsible for the Central Reserve for all Company data.
Assisting in the organisation of internal and external events.
Liaising with contractors to ensure relevant information is received and collated (e.g. liability insurance / NDA’s etc).
Travel to other business sites across the UK as required
Required to be based at and work from the Cardiff office full time (5 days per week).
Qualifications:
Educated to degree level, NVQ Business Administration or equivalent
Valid Full UK Driver’s License
Skills and experience:
Significant experience in executive assistant or personal assistant role(s)
Excellent administration skills; ability to minute take
Professional image and appearance: demonstrates professional behaviours
Excellent standards of accuracy, consistency, attention to detail
Exceptional oral and written communication skills, and accurate proofing and editing
Excellent project management skills
Adaptable to changing demands
Discretion, tact, diplomacy and confidentiality
Honesty, trustworthiness and reliability
Excellent organisational and time management skills, with the ability to multitask, and manage conflicting priorities
Capable of self-auditing own work
The ability to use own initiative, judgement and be pro-active
The ability to research, digest, analyse and present material clearly and concisely
The ability to work under pressure to strict deadlines
The ability to accept constructive feedback, and make improvements as required
An outstanding level of interpersonal, networking, and relationship management skills
Ability to learn about an individual’s preferences and styles, and ensure these are met
Personal Qualities:
Must like dogs,Confident, Accountable, Resilient, Attentive, Intuitive, Positive, Approachable,
Email Alert for Personal/Facilities Assistant jobs in Cardiff
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Please refresh the page and try again.
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You can always manage your preferences and update your interests to ensure you receive the most relevant opportunities.
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