Job Summary

Admin Assistant Supply Chain FTC

paddington | | Pharmaceuticals

Recruiter: myGwork

Job Description

The Administrative Assistant provides high-level administrative support in an efficient, professional manner.  Responsibilities include establishing work flow priority based on an assessment of tasks and consideration of interdepartmental needs.  The work is generally non-routine in nature and is performed using individual discretion under minimal supervision.  The Administrative Assistant interacts with both internal and external contacts to coordinate the accomplishments of departmental business needs.

Key Responsibilities:

  • Departmental expert for Vertex’s internal technologies such as iProcurement, SharePoint, Concur, and Vlearn
  • Contact for department projects: PON, LaunchPad and manages project pipeline
  • Training Coordinator for Biometrics (maintains and builds department CURs)
  • Manages meetings, internal and off-site, including meeting set up and reschedules, catering orders, the day-of support
  • Ensures timely processing of group purchase orders, invoices, and contracts
  • Plans, schedules, and coordinates departmental off-site meetings and events
  • Provides support to the team with various projects, including compilation and formatting of documents and meeting materials, which will require ability to balance multiple projects at a time
  • Takes initiative to continuously improve processes and approaches for ongoing effectiveness of the department and company as a whole (self-starter)
  • Performs other administrative duties related to the group management, including conference registrations, managing technical and facilities for related issues, ordering office supplies, and other tasks, as needed
  • Assists with travel arrangements and expense reports for VP’s of Biometrics and Biostatistics
  • Identify and coordinate space planning needs for Biometrics Department
  • Running and documentation of Department Meetings 

Minimum Qualifications:

  • Bachelors degree
  • Strong administrative experience;
  • MS Office Suite experience


Company Information

This employer is a corporate member of myGwork, the business community for LGBTQ+ professionals, graduates, inclusive employers & anyone who believes in workplace equality.


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