Job Title: Office Administrator
Our client is looking to recruit an Office Administrator to undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.
Ensuring proper flow of office procedures and supports the company staffs by carrying out common office duties.
Maintains a positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
Coordinating office activities and operations to secure efficiency and compliance to company policies and follow our quality system so as to uphold company accreditations
Process purchase orders and invoicing for suppliers and customers Will also carry out all front-line accounts activities to support and monitor all customers and suppliers
Manage agendas/travel arrangements/appointments etc. for the all the engineers and management
Manage phone calls and correspondence (in and out e-mail, letters, packages, Parcels etc)
Create and update records and databases with personnel, financial and other data to GDPR compliance
Prepare quotations/proposals for customers and suppliers
Assist colleagues whenever necessary
Keep stock of office supplies and place orders when necessary
Ensures smooth running of our company's offices and contributes in driving sustainable growth
Proven/prior experience as an office administrator, office assistant or relevant role
Smartly presentable at all times in our main office
Strong attention to detail
Ability to work without supervision
Excellent time management skills and to multitask
Ability to handle confidential information
Outstanding communication and interpersonal abilities
Excellent organisational and leadership skills
with office management procedures and basic accounting principles
Excellent knowledge of MS Office 365 (Word, Excel and outlook) and office management CRM software etc.
Good keyboard skills required
Qualifications in secretarial studies will be an advantage
The ideal candidate will be competent in prioritising and working with little supervision. They will be self-motivated and trustworthy
For more information please contact David Sinnott at Clearline Recruitment
Job found on: